Jump to the main content block
  1. Home
  2. Service Camp
  3. Venue Borrowing

Venue Borrowing

(On-campus Unit Borrowing:

  1. s505, n407 (for on-campus unit meetings)

    • Please visit the Academic Information System online application -> Student Affairs -> Venue Borrowing -> Event Venue Borrowing Registration.

  2. Borrowing Other Public Campus Areas

    • Please visit the Academic Information System online application -> Student Affairs -> Venue Borrowing -> Event Venue Borrowing Registration.
    • Students should apply through the departmental administrative personnel.
    • Clubs should apply through the Student Affairs Office's Extracurricular Activities Division.

  3. Conference Hall Borrowing Process

    • Step 1: Check the availability of the conference hall and confirm the borrowing time.
    • Step 2: Choose an appropriate conference hall based on the number of participants.
    • Step 3: Submit a paper application for borrowing.
    • Step 4: Before usage, pay the deposit and collect the key package.
    • Step 5: After usage, restore the venue to its original condition and return the key.

    1. Checking Conference Hall Usage Status

    2. Selecting the Appropriate-Sized Conference Hall Based on the Number of Participants

    •  A105 Sincerity Building Conference Hall (120 persons)

    • B103 Excellence Building Conference Hall (170 persons)

    • B110 Excellence Building Conference Hall (265 persons)

    • Yan Wenlong International Conference Hall (295 persons)

    • Yan Wenlong International Conference Hall 1st Floor (Classrooms L109, L116)

    3. Paper Application for Borrowing

    • Submit the application two weeks in advance, fill out the Venue Use Application form, and attach event details.
    • If necessary, complete the application for vehicles entering the campus for the event.
    • Place the borrowing application in an official folder and submit it to the General Affairs Office.
    • Clubs should obtain the official folder from the Student Affairs Office, while departmental student associations should obtain it from their respective departments.
    • After approval, check the borrowing status on Google.

    4. Pre-Usage Preparations

    • The requesting unit must submit the deposit to the General Affairs Office before the event.

    • A105 Sincerity Building Conference Hall – NT$4,500

    • B103 Excellence Building Conference Hall – NT$3,000

    • B110 Excellence Building Conference Hall – NT$3,000

    • Yan Wenlong International Conference Hall – NT$6,000

    • Yan Wenlong International Conference Hall 1st Floor (Classrooms L109, L116) – NT$3,000 per room

    • Submit the deposit receipt to the General Affairs Office, and collect the venue key and key package.

    5. Post-Usage Procedures

    • Clean up the venue, return equipment to their original positions, turn off lights, air conditioning, equipment, and lock the doors.
    • Complete the conference hall venue borrowing checklist.
    • Return the key and key package to the General Affairs Office.
    • The General Affairs Office will inspect the venue.
    • If approved, the borrowing unit will be notified to collect the deposit receipt.
    • If not approved, a portion or the entire deposit may be deducted based on the venue's condition.

Off-campus Unit Borrowing:

Information regarding conference hall borrowing for external organizations can be found at the following link. For more detailed inquiries, please contact the responsible personnel at the General Affairs Office at the phone number: (03) 341-2500 ext. 1611